Finally, there is a bit more light each morning and evening as spring nears. I look forward to the lengthening of days as, though an illusion, there seems to be so much more time with added daylight.
And, time is what we need at our PMI Portland Chapter, with activities ramping up. Our team of volunteers is working hard to continue to create ever greater value for your membership dues. We’re excited this month to kick off the vast efforts that will culminate in our Annual Conference on Friday, September 20, 2019, held again this year at the Oregon Convention Center.
Our Annual Conference theme for 2019 is A Focus on TIME: Talent, Inspiration, Motivation and Emotional intelligence. These ideas well represent what we, as project management professionals, must master to effectively accomplish the many complex assignments we juggle. Sandra Koelle, our Annual Conference Director for 2019, has assembled a great group of skilled and enthusiastic folks to find speakers, craft communications, work with vendors on logistics, and the countless other details behind the scenes that we don’t see.
Watch our newsletter - as well as our other communications platforms (including a Tuesday eblast dedicated to the conference) - for more details. Meanwhile, mark your calendars now for an exceptional day of learning, networking and focusing your time on You!
“Leadership and learning are indispensable to each other.” - John F. Kennedy
Annual Conference Prep LaunchedThe 2019 PMI Portland Chapter Annual Conference is set for Friday, September 20, 2019 at the Oregon Convention Center. This year’s conference theme focuses on TIME: Talent, Inspiration, Motivation and Emotional intelligence. In the coming months, we’ll feature stories highlighting these elements that play a critical role in any project management professional success. Our March edition covers, naturally, Time. Get ready for a great run up to an exceptional conference!
Managing Projects Across Time Zones
By: Reni Towns, PMP
Experienced project managers are expected to lead complex initiatives and diverse teams. That often involves working with team members in different locations across the country or even the globe. While technology can help co-located teams collaborate, there are also some tried-and-true techniques that should be considered and implemented.
When a team first forms, it can be helpful to create a roster that includes details around location, time zone and working hours for each colleague. This information can be shared and discussed so it is very clear who is working where and when, and how to best stay in contact. Project managers should design a governance process so that critical meetings are scheduled during hours when most team members are available. Some examples of governance include leadership updates, status meetings and project health reporting.
Expectations can also be established around when it is appropriate to contact individuals outside of working hours and their preferred method of contact, such as a phone call or a text. Finally, a team calendar can be created for everyone to view and update; some locales may have different holiday and time off schedules, so it’s important no one assume it is the same for the entire team.
From a technical perspective, there are many tools project managers can use with their teams when they are unable to stop by their desk and request a status update. Many organizations have a company approved chat tool, such as Slack or Skype, that can be used to setup team forums to stay connected and share information in real time.
Teams may need to rely on conference calls but can also leverage meeting facilitation tools to display materials via screen sharing, like Skype or WebEx. Additionally, documentation repositories, such as Google Drive or SharePoint, can be setup to ensure everyone has access to view and update shared project artifacts.
While technology such as video-conferencing can be a fun way for teams to bond and collaborate, don’t underestimate the power of a face-to-face get-together. If the budget allows and the business sponsors approve, consider an in-person kick off meeting. It can be an efficient way to share information and ensure everyone is engaged in the project while providing valuable networking and social opportunities for team members.
Another option could be establishing an in-person working session at a critical point in the project where having everyone in a room together could expedite progress. A team dinner can also go a long way, to recognize the group’s efforts and to celebrate success.
Project managers should consider many different strategies for keeping teams working in multiple time zones connected. While it may be tempting to rely on the latest gadgets to coordinate teamwork through technology, strong communication skills and governance can ensure a project’s success.
Board Opportunities—Are you up for the challenge?
By: Titu Hariharan, PMP, CSM
It’s the time of year when the PMI Portland Chapter starts preparing for our next elections. The Chapter holds elections every May. It’s a time for a new group of leaders to take on Board positions and a time to thank the members completing their terms. The President-Elect manages this process until the new Board is on board in June.
If you are thinking of taking on a Board position, please consider the reasons why you want to volunteer. The Board positions are among the most challenging volunteer roles in the Chapter. Not only do you have to motivate your portfolio volunteers but, in some cases, you have to roll up your sleeves and be ready to step in to keep the wheels rolling.
When considering a Board position, there are a number of reasons why you should volunteer:
● Helping Others
What type of leader are you and how will you motivate your team? Does your leadership style match the requirements for the role? Do you know the expectations of the position? Can you make the time commitment necessary for the role?
The best Board members follow the PMI code of ethics. They are trustworthy, respect their peers, fair, and keep their commitments. Benefits you receive as a Board member include:
● Gaining invaluable leadership experience.
Board positions include; President-Elect, VP of Marketing, VP of Membership, VP of Outreach, VP of Programs, VP of Professional Development, and Secretary.
We follow PMI’s Volunteer Relationship Management System (VRMS) for publishing the new Board positions and nominations which requires submitting your application via VRMS (vrms.pmi.org). If you would like to get more information, you may call me at 360-608-7697, drop me a line at email@example.com, or reach the President-Elect at firstname.lastname@example.org.
PMI Portland Chapter Volunteer Positions
The Portland Chapter needs you! Volunteering for the Chapter provides network opportunities. Volunteering also presents opportunities to hone existing skills, try new skills, experiment with tasks you may have never thought to do before.
Volunteers are managed through the PMI Volunteer Relationship Management System (VRMS) portal. To search and find an opportunity of interest, you must log in to your PMI account. Once logged on, go to the URL below;
On the VRMS webpage, find the ‘Where would you like to volunteer?’ drop-down menu and select ‘United States. Under the “Chapters/Global Headquarters/GHQ” drop-down menu, select “Portland Chapter” and click on the “Search” button. See image below for details.
A list of current volunteer opportunities will appear. After applying for an open position, the application is forwarded to the approving Vice President or Assistant Vice President for review. If selected, you will receive an acceptance offer and details from the Director of Volunteers, currently Julie Chu.
Agile/Adaptive Management Outside of Software?
By: Alicia L. Lanier, PE, CWRE, M.ASCE
An interdisciplinary environmental scientific research team has been successfully using agile/adaptive management principles for the past 6 years on a highly complex project, the South Florida Water, Sustainability, and Climate Project. I coached a team, led by Mike Sukop, a professor at Florida International University in using these project management principles.
The journal article recently published in Environmental Management, “Facilitating Integration in Interdisciplinary Research: Lessons from a South Florida Water, Sustainability, and Climate Project,” focuses on the lessons learned about the management approach used during the project with respect to the following:
● Team composition and leadership
Agile and adaptive management principles were incorporated by prioritizing people over process. This was accomplished by selecting a light-weight management structure that allowed creativity to flow across the disciplines, conducting frequent retrospectives and adapting the management process based on feedback. Additionally, collaboration activities were incorporated during face-to-face meetings to ensure all voices were heard, which supported self-organization, personal empowerment and commitment.
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“Develop a passion for learning. If you do, you will never cease to grow.” – Anthony J. D'Angelo
Join us for our monthly Chapter meetings, open to non-members and members alike. Enjoy an evening of learning with exciting topics, networking with others, and a keynote presentation with a wonderful dinner served at your table. And yes, dessert is included! Click on the dates below to find out more and register.
Workshop – “Illuminating the Impact of Culture and Language on Project Teams To Enable You To Build Trust and Reach Your Goals." Presented by Shelly Ridder, Trainer and Coach.
Workshop – “The Science of Persuasion, Influence and Negotiation for Project Managers: Improve your ability to communicate and obtain your needs in the world." Presented by Martin Medeiros.
The PMI Portland Chapter offers certification prep courses for project leaders ready to become Project Management Professionals (PMP), individuals looking to establish credibility in the application of project management processes as a Certified Associate in Project Management (CAPM), and Agile professionals looking for formal recognition with the PMI Agile Certified Practitioner (PMI-ACP) credential.
PMP/CAPM 4-Day Exam Prep Bootcamp
PMI hosts various roundtables across the metro area. Roundtables are a great way to get connect, earn PDUs and guidance on project issues from fellow PMs. Click here to learn more about roundtables and find the one closest you.
INTERFACE+Cloud: Portland 2019: Network with other IT professionals
PMI Portland Chapter is seeking volunteers for the PMI table at the event. Members can sign up for available time slots from 8:30 AM to 4:30 PM. For questions regarding volunteering contact Vighnesh Umapathy at email@example.com. For information more regarding INTERFACE+Cloud: Portland 2019 please visit https://f2fevents.com/event/pdx19/.
Invitation to Participate in a Research Survey
Will your project succeed if your project manager is not an authentic leader?
Volunteers Wanted for a Research Study
Challenges in Information Technology Project Risk Management
The research will be overseen Dr. Mary Jane Willshire, a faculty mentor approved by Capella’s Institutional Review Board (IRB). If you'd like to participate or have any questions about the study, please email Theresa Knox at firstname.lastname@example.org.
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